Scanmarker School Purchasing Guide (Procurement Checklist)
A printable procurement checklist for schools and districts that have decided Scanmarker fits — quote request through post-purchase evaluation.
Procurement Checklist for School Business Offices
Use this printable checklist to move your school or district requisition through purchasing:
[ ] Educational Need & Student Population Identified
[ ] Target Model Selected (Scanmarker Max Standalone vs. Pro Connected)
[ ] IT Review Completed (Zero Wi-Fi footprint verified for Max)
[ ] Funding Source Identified (IDEA Part B, Title I, Title III, State AT Grant)
[ ] Official Vendor Quote Requested from Scanmarker
[ ] W-9 Tax Form & Sole-Source Documentation Gathered
[ ] District Purchase Order Issued (Net-30 Terms)
[ ] School Site Delivery & Onboarding Owner Assigned
FAQ
Is this guide a substitute for the school buying guide?
No — the buying guide is the evaluation framework for deciding what to purchase; this page is the procurement checklist for actually purchasing it once that decision is made. Use both together.
What paperwork might a purchasing office ask for?
Common requests include a W-9, insurance certificates, and vendor-registration forms — mention any specific requirements when requesting a quote so they can be provided upfront.
Who should own implementation after the purchase is complete?
Assigning a single internal owner for training, distribution, and evaluation — rather than leaving it undefined — is one of the most common gaps in a school technology rollout.
