Who This Guide Is For
This is the procurement-facing companion to the school buying guide. If you haven't yet decided which model or how many units fit your students' needs, start with the buying guide's step-by-step evaluation framework. This page assumes that decision is made and walks through the paperwork and process that follows it: requesting a quote, confirming purchase-order requirements, and getting devices from order to classroom.
The Purchasing Sequence
Once the educational need and required functionality are settled, the remaining sequence is largely procedural: confirm the funding source and budget line, request institutional pricing, confirm whether a purchase order is required and gather any vendor-registration paperwork your organization needs (W-9, insurance certificates, vendor forms), place the order, plan delivery logistics across the schools receiving devices, and assign an internal owner for implementation and evaluation.
Printable Procurement Checklist
Educational need identified. Student population identified. Printed-text use case confirmed. Required features identified. Model selected. Quantity estimated. IT requirements reviewed. Funding source identified. Quote requested. Purchase order requirements confirmed. Vendor paperwork gathered (W-9, insurance, vendor forms, as required). Implementation owner assigned. Teacher training planned. Student onboarding planned. Evaluation process defined.
After the Order Is Placed
Purchasing the devices is a milestone, not the finish line. Confirm delivery details and timing with the schools receiving devices, assign who will unbox and distribute units, schedule teacher and student onboarding using the implementation guides, and set a date to review whether the deployment is meeting the need it was purchased to address.